Fleet Management Series: What is Fleet Management Software?

Fleet Management Series: What is Fleet Management Software?

Welcome to the first in a mini-series of blogs all about Fleet Management software. Over the course of the next few weeks, I’ll be breaking down what fleet management is, why it’s important and how implementing a software to manage it, can benefit your business.

The first thing I think we’d better tackle is explaining what exactly, fleet management is…

To put it simply, if your business has any number of vehicles to its name, some form of fleet management will be carried out. Fleet Management software comes into play, simply to make the process easier. While the specifics of the system can be tailored to different fleet types and sizes, and the needs of each individual business, the general objective of a Fleet Management system is to make the overall running of fleets smoother and safer, both on and off the road.

Some of the most common features of Fleet Management include tracking and routing, vehicle maintenance and driver management. So, let’s start by diving into each one a little bit more.

Tracking and Routing

By integrating GPS and geolocation, fleet management software gives companies the ability to track vehicles in transit. Tracking works to make fleets more efficient and productive while on the move. By doing this, we are able to collect real-time data about a vehicle such as top speeds, gear and clutch usage, the number of revs and even seatbelt usage. This information allows managers to react to certain conditions to eliminate any issues or misuse.


In the same way that tracking can allow managers to track data about the vehicle, it can also allow them to monitor performance parameters such as engine temperature, tyre pressure and fuel consumption. By doing this, managers can make necessary adjustments and schedule any maintenance jobs that it may require. With a large fleet, this can come in particularly useful because it can aid in the development of a regular maintenance schedule including vital checks such as MOT and services.

Driver Management

It is not just the vehicles that need to be tracked to make your fleet as efficient as possible. Driver management is essential for fleets of any size. In a way, Fleet Management can act as an electronic logbook, containing information about drivers licenses and expiry dates, hours of service and any outstanding fines. Driver management also allows managers to identify driver behaviours and non-compliance such as speeding or hard-braking. This information makes it easier for managers to assign additional training or corrective measures if patterns start to form.


As I mentioned before, this is by no means a comprehensive list of features of Fleet management software. The right developer *wink wink* will tailor the features to the needs of your business and the size of your fleet.

No matter what type of business you run, if vehicles are used as part of your daily operations, a fleet management software could be a great way to improve their safety and efficiency.

Next time, we’ll be running down some of the ways you can benefit from adopting a Fleet Management system into your business.



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