Document Management System

Document Management System

GDPR an abbreviation that is enough to make businesses and their workers go into meltdown. What is it? What does it mean? Can I still do this? HELP!!! Trust me, we feel you on that one. The implication of GDPR is rapidly chaining the way in which businesses need to store sensitive and confidential data.

“So does it fit into regulations if we copy all the information onto new paper using invisible ink, lock them away in a safe and change the 1000 digit password every week?” Well I’m no expert in this but yes I’m sure it would. However, why would you? Surely there’s a simpler and easier solution? Well yes there is. And it’s in for form of a Document Management System.

Our document management system is specifically designed website that often serves as a single point of access for information via a secure log in process. Therefore, this can be an answer to a lot of problems in business especially when it comes to…yes it’s that abbreviation again GDPR.

What else are the benefits of a document management system? Well as it’s accessible via unique log in’s for customers and staff which improves security, it also makes all data easy to find as its all in one place. So even that customer or staff member who perhaps isn’t the sharpest tool in the shed can easily find what they are looking for. Additionally, adding this to your website will in return drive more people/traffic towards the site which can only be a positive factor. Furthermore, my personal favourite benefit of a web portal is the reduction of them big grey, metal filing cabinets, which are a real eyesore. And let’s not forget that we live in a day and age where we want to have information at our finger tips (usually to solve an argument) and we have Google, Amazon and Social Media platforms to thank for that. So with a database management system if your customers want to check a specific document at 1am on a Saturday morning, because that’s the cool thing to do, then they are more than capable of doing so.

So without going into to any more detail about GDPR, because I mean, let’s face it, it’s a pretty dull subject that no one is really an “expert” in. Our solution here at Red Robot Systems is utilising a document management system, as they’re a great solution to a lot of businesses problems regarding data collection and customer interaction. And we have our very own Doc Man System!! How cool is that! No? It’s cooler than GDPR though…Right?  Anyway, having that added layer of security via a login is always reassuring…providing we just ignore all the news regarding Facebook that is.